Case Study
OnTask App
As a product developed by DB Gurus, OnTask became much more than a mobile application.
The project provided hands-on experience in developing and integrating a wide range of technologies, including mobile applications, payment gateways, cloud databases, subscription systems, and real-time location services. The knowledge gained has since been applied across numerous client projects and commercial software platforms.
The project also reinforced a valuable lesson that continues to influence how DB Gurus approaches software development today: build a strong minimum viable product first, validate it with users, and expand based on real-world feedback.
Client
DB Gurus
Platform
Apple and Android
Industry
Trades & Field Services
Services
Mobile App Development, Cloud Database Development, System Integration
THE CHALLENGE
Many trade and field service businesses still rely on a mix of paper forms, spreadsheets, whiteboards, and vehicle gloveboxes to manage jobs, record time, prepare quotes, and track invoices.
While working with trades businesses, DB Gurus saw a common problem. Business owners were spending valuable time chasing paperwork, managing schedules, tracking staff locations, and manually transferring information between systems. This created inefficiencies, increased administration costs, and reduced visibility across the business.
Recognising the opportunity to streamline these processes, DB Gurus set out to develop a platform that would allow field staff and office teams to work from a single source of truth.
THE SOLUTION
DB Gurus designed and developed OnTask, a mobile and web-based platform that combines task management, job allocation, time tracking, quoting, invoicing, and location tracking into a single solution.
The platform enables office-based staff to allocate work, monitor progress, and manage customer information while field teams can access job details, record time, update task status, and capture information directly from their mobile devices.
Key features include:
- Job scheduling and task management
- Mobile time tracking
- Quote generation
- Invoice management
- GPS location tracking
- Estimated arrival notifications
- Customer communications
- Stripe payment integration
- Subscription management
- Web-based administration portal
THE RESULTS
OnTask evolved into a feature-rich operational platform capable of supporting tradies and field service businesses from job allocation through to invoicing and payment collection.
The project delivered:
- A single platform for office and field staff
- Improved visibility across jobs and resources
- Reduced reliance on manual processes
- Real-time access to operational information
- Integration with online payment systems
- Enhanced mobility for field teams
- Valuable product development expertise that continues to benefit DB Gurus clients
Beyond the software itself, OnTask became a proving ground for technologies and integrations that now form part of DB Gurus’ broader application development capabilities.
KEY LESSONS LEARNT
One of the most valuable outcomes of the project was the insight gained through developing a commercial software product.
The experience highlighted the importance of:
- Market validation before development
- Managing scope carefully
- Delivering a minimum viable product early
- Avoiding unnecessary complexity
- Using customer feedback to guide future development
These lessons continue to shape the way DB Gurus delivers software projects today.
Project Snapshot
Business Need
Custom task management and time tracking platform with quoting, invoicing, job allocation, location tracking, and a web-based administration portal.
Solution
Web portal developed using our own cloud database platform, API interfaces to apps developed for both Apple and Android devices.
Technologies
Mobile Applications (iAndroid), Web Portal, Cloud Database, Stripe Payment Integration, Location Tracking.
Duration
3+ Years Development.
DB Gurus Services
Mobile App Development, Web Application Development, Database Development, System Integration, Support & Maintenance.
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